Todolist: the 13 best free task management tools

The tool is close to the concept that we mentioned above in this article. The application has a free version.

To do list software

Before revealing the results of our research, let’s go back to the basis. What is a to do ? Here are 5 advantages:

• Decrease procrastination;
• Reduce stress;
• Focus on tasks with high added value (respecting the principle of 80/20 for example);
• Have an overview of the tasks to be performed and the deadlines to be respected;
• See your progression.

In summary, your to do list promotes your productivity. It is a simple tool to set up and a good habit to work to work more effectively. You do not yet hold to do list ? Now is the time to get started !

How to make a to do list ?

A good to do is not only a succession of tasks that you list in an application or in a notebook. For maximum efficiency, we allow ourselves to offer you some tips.

First of all, you must prioritize the most important or most urgent actions At the top of your to do to focus on you. THE less priority actions will be at the bottom of your list so to be able to postpone the actions not carried out overnight even if you know that you all finish your to do list every day.

When you do your to do list and organize your day, Remember to take into account the moments when you are the most productive . Add an estimate of time to be given to each task to find out where you are. Try to be realistic, do not overestimate or underestimate the time you will take a task.

You have to find The right balance between a detailed to do list without being overloaded . If a task seems too important to you, break down it into subtaches.

A TO Do List is a tool at the service of your productivity and not a miracle remedy to make you more productive. There is an article in our to do on tips to be more productive (if you don’t want to miss it -> Subscribe to our newsletter).

The time has come to tell you about the tools to manage your daily lists. We have broken down our selection into 4 parts: our favorite tools, tools specialized in online to do lists, project management tools with a to do list part and unclassifiable with one or two surprises.

Our favorite to do list online tools

Todoist

This is a free application that we use on a daily basis for “small” to do list, very easy to use and available on desktop and mobile, the solution is ideal for easily managed your to do. We really like the visual aspect, the possibility of collaborating with several (ideal for a small team) and the management of priorities. Tested and approved by Tool Advisor !

To not hide anything, we previously used the late Wunderlist, the software bought by Microsoft, which closed in May 2020 to give way to Microsoft to do.

Monday

We cheat a little with Monday software which is closer to project management than software to manage your lists but we really like !

If you need a more powerful tool than a “simple” to do list, we recommend this very easy to use software available on desktop and mobile which has the advantage of integrating into many tools that their New CRM, Monday Sales CRM. More collaborative than Todoist, it is perfect when you have to manage projects and lists of tasks over 2 and you need to automate your task and projects lists.

Notion

Our software falling for something ! Concept replaces your to do list but also your project management, notes, internal documentation and uses are almost unlimited.

The No-Code tool is hyper-personalizable, also available on Desktop and Mobile and, to tell you everything, we hesitate to use it even more at Tool Advisor.

Tools specialized in TO Do List

Remember The Milk

This tool, created by 2 Australians in 2004, is one of the oldest management solutions of to do list online. It allows you to manage your lists and projects easily by being synchronized with Gmail, Outlook and Alexia. You can attach Google Drive or Dropbox documents to your tasks. Remember the Milk is free.

Ticktick

Ticktick is A TO-DO LIST management tool very complete since you can manage your TE-Do Persos and Pros. Vocal entry, transformation of emails into tasks, reminders according to your geolocation, recurring tasks … Tick Tick offer many “small” well thought out features in addition to the classic features of a Time Management tool.

Telesdeux

“What two eyes have two teuxday ?»

We did not know TEUXDEUX but the title of their homepage is enough to include them in our selection. The objective of the tool is to keep the application As simple as a sheet of paper And it seems that it is successful.

TEUXDEUX offers a free one month trial but it will then be necessary to pay $ 4 per month to use the application. The tool is available on Desktop and Mobile.

Pomotodo

Do you know the Pomodoro method ? This productivity tip which owes its name to the slut in the form of a tomato is simple. The goal is to focus on a precise task by launching a stopwatch for 25 minutes Then take a 5 -minute break. If you are a purist, you use a tomato chronometer otherwise the application of your phone will do the trick. Alternating intense work and break, you will gain productivity.

We were a little lost but the creators of Pomotodo were inspired by this method to create an application to facilitate task management. In the colors of the tomato (obviously), this application allows you to manage your to do list, your projects and to obtain statistics on your productivity.

The tool exists in free version. To synchronize Pomotodo to your online agenda, you will have to go to the paid version at $ 3.9 per month.

Microsoft to do

If We haven’t completely forgiven Microsoft The disappearance of Wunderlist, it must be noted that the Microsoft to Do application has excellent feedback.

Privileged by Microsoft users, it is a simple and efficient application available on Android, iOS and Windows. We find some elements of Wunderlist for the most nostalgic but the strong point of Microsoft to do is Its integration with the entire Microsoft ecosystem including the vocal assistant Cortana , Very useful to easily add a task to your to do list.

Any.do

The to do list application is regularly cited among the best solutions on the market. It brings together everything that is expected of a good to-do application: simplicity of use, engaging design and many integrations (Google and Outlook in particular).

Google Tasks

To tell you the truth, we completely did not know the existence of Google Tasks and it was difficult to find it within our Gmail. And yet, Google offers an application to manage your to do list.

The application offers the strict minimum with a little engaging user interface, without offense in Google, it is the worst application among those cited within this article but if you need a simple (and free) solution and that you have gmail it may suit you. If we can allow our readers to discover this functionality, it does not eat bread !

Project management tools

We have already cited Monday at the start of the article but there are other project management software to manage your tasks. The TO Do List is the simple version of project management and the tools mentioned below allow you to go much further in the integrations, personalization and complexity of tasks than previous software.

Trello

Do we still need to present Trello ? It is regularly cited among the project management tools most efficient on the market . Trello takes up the Kanban project management principle with different columns that materialize the different stages of a project.

You can make several tables, lists, cards or “kanban” for each project or customer. The tool is easy to use, intuitive, integrates with many tools and it exists in free version.

Asana

Asana is a collaborative project management tool that allows you to follow your tasks, projects and deadlines easily. The software also offers dashboards and a notification system to meet your deadlines.

Asana is available on desktop and mobile and offers a free version.

Basecamp

Basecamp software completes our list of project management software to manage your TO Do. Basecamp offers many features: messaging, to do, planning, notifications and document management. The software is also available on Desktop and Mobile.

Project management software is envisaged as more central tools than online to do list solutions . Do you need a TO Do List tool or a project management tool ? It depends on the complexity of your need, the number of users and the integrating needs.

Clickup

Clickup is a very complete tool that allows you to manage your to do list and many other things. In details :

• To do list;
• Project management ;
• Wiki;
• Spreadsheet;
• Management of time ;
• Management of objectives;
• Reminder ;
• Management of your teams.

Clickup promises you to combine the following tools in a single software: Excel, Jira, Monday, Todoist, Wrike, Basecamp, Asana, Trello and AirTable.

Evernote

Admittedly, Evernote is more a note taking application than a project management software but it can be used to manage your to do list … and therefore deserves its place in our selection.

The tool is close to the concept that we mentioned above in this article. The application has a free version.

Unclassifiable

This selection was cruelly lacking in originality. We could not let you make you discover some tools or remind you of the existence of very underestimated but devilishly effective tools.

Sunsama

Tool offered by a player from Tool Advisor, we did not know Sunsama a few months ago .

The proposal is simple: Transform the tasks present in other tools into to do list Like Trello, Asana, Gmail or Calendly. We like the idea since the to do list software fits with most of the software present in this article.

Unfortunately, we find the tool a bit expensive: $ 20/month.

Google Sheet / Excel

Talking about to do list without talking about Gsheet and Excel is to forget that many entrepreneurs and decision -makers manage their tasks on a non -specialized tool .

The important thing in the management of your to do list is not the tool but the way it improves your productivity and your organization. Gsheet and Excel are therefore fully advised to manage your to do list.

The paper sheet and a pen

Remember the noise of the pruned sheet, ready to be sent to your basket (or next, is not Michael Jordan who wants) after a completed work day and a to-do list completed completed. The best things are sometimes the simplest things And if managing your to do list consists just in the organization of your day, the paper sheet and the pen are perhaps “the tool” that suits you best.

Don’t forget, you may have the best TO Do List management tool in the world, if it can help you be productive Nothing will replace motivation and organization . So at work.

We are going to scratch “write an article on solutions to manage your to-do list” of our to-do.

Original publication on 02/16/2021 – Update on 01/26/2023

Todolist: the 13 best free task management tools

If like me, you should note all your tasks so as not to forget them, there is a good chance that you need a powerful task management tool! The good news is that there are several free todolist tools currently to manage your time. I invite you to discover 13 free tools that will help you prioritize your tasks for both your personal organization and for professional efficiency. Being better organized is a challenge of every moment, so using the right TO DO List tool will certainly allow you to achieve this goal.

1. Monday.com

If you are looking to organize professional tasks or even assign tasks to team members, Monday.com is undoubtedly the ideal tool ! It is a real workspace that allows you at a glance to view the tasks in progress, the urgent tasks and those which are finished, or to highlight the deadlines. Planning your time and that of the teams is essential for the success of projects: Monday.com will allow you to be more effective at work and easily delegate. You will understand, it is much more than a simple Todolist tool !

2. Hubspot

HubSpot has very good task management software that appeals to novice teams as well as regulars of professional software. Easy to use on a daily basis, handling the software will be quickly. Everything is there: predefined tasks, recurrence of available tasks, possibility of annexing documents to some of your tasks, etc

3. Wrike, a tool for professionals

Wrike is project management software that offers an ideal free version for teams who want to get into centralized task management. This is a complete solution that has the advantage of being easy to use. Significant point: Wrike has a very good data protection system that you will store on the application.

4. Meistertask, the intuitive task management tool !

Meistertask is a collaborative project management tool based on the Kanban method. This approach tries to manage the tasks to be performed to achieve our goals. To facilitate the visualization of the progress of the work, it relies on simple graphic elements, cards. Even if at first glance, it seems that it is only designed for work, the truth is that it can be used for any activity that can be broken down into simple tasks.

In Meistertask, we have the first view, which is a personalization panel with the elements we have created, notifications, assigned tasks and their status.

Once we visit a specific element, the second view appears. This is a very simple and intuitive table with cards where we can organize our tasks and see their status.

5. Teamwork, for team task management

Teamwork combines an intuitive interface and easy to take in hand with effective features, useful for small welded teams. It avoids becoming too heavy in features, making it a simplified online project management solution.

This software allows everyone to easily see what they work on and what are the next steps. This is possible because it offers various functions that optimize collaboration, save time and efforts.

In addition, internal and external collaboration is made concrete because the tool facilitates communication between team members, through public tasks, calendars and cats. This is particularly useful for the management of complex projects, where complete synchronization of the different services and the realization of tasks in record time are necessary.

Teamwork offers a free trial to test the software before deciding if this application is made for you.

6. Todoist, the todolist must

It is simply the to do list tool that I use daily for my task management. The free version is already very complete and allows you to create tasks list quickly. I particularly like the sleek design and several good ideas such as the recognition of dates directly in tasks, or the possibility of adding files in tasks for a team project.

7. Favro, to remain productive

Favro is an online planning and collaboration application that will allow you to work effectively on your TO-DO-LIST Pro ! Not only does this software allow you to collaborate on ideas and strategies, but it also allows you to communicate with your team and manage your projects and your tasks together.

Favro works with teams of all sizes or can be used by a single person, such as a way to plan and manage all your projects, as well as to share your progress with external parts (such as customers), or it can be used by large organizations with a large number of employees. We can only recommend that you try for free now !

8. Microsoft to do

Previously called Wunderlist, the solution has since been bought by Microsoft. The tool has given way to Microsoft To Do, the new Todolist’s new tool was designed with Wunderlist teams and therefore has serious assets to convince you. On the program: overview of your day, personalized planner with task suggestions, sharing lists and tasks with your friends or colleagues … In addition, we can create lists with color codes or even define deadlines and Punctual or recurring reminders. Another advantage on the professional aspect, a perfect synchronization of your tasks with Outlook.

9. Any.do

Any.Do is one of the most recognized task management applications thanks to a refined and very effective interface. Thanks to a calendar view to manage your schedule well, and labels, you can easily sort all your lists of tasks. The possibility of adding reminders simply is also interesting to remain productive and empty your todolist !

10. Google Keep

With the rise of task management solutions and Todolist, Google had to offer its homemade tool! This is Google Keep, whose “post-it” interface allows you to organize your personal tasks intuitively. Interesting for all people whose type of presentation has their preference.

11. Easynote

Easynote is free task management software that can also become a project management tool thanks to a file storage capacity up to 1GB as well as collaborative work. Interesting for all companies seeking a free and easy -to -use project management tool to organize the work and advancement of teams.

12. Trello

Trello is better known as a team project management software. But it can also become a task management tool! With visualization with different sections and its application, you can completely use it as a to-do list solution if you want to!

You are now spoiled for choice to manage your tasks and plan your time thanks to a well -organized todolist. Now it’s up to you to accomplish as many tasks as possible to discover how satisfactory it is to check the tasks performed in your Todolist !

13. Pomotodo

Pomotodo is a simple but powerful and multiplateform time management application. With its intuitive design, Pomotodo can help you list, plan, and do important things !

• Combines the most productive time management methods.
• Always in synchronization on all platforms: the todo are stored safely in the cloud.
• Complete workflow management: collect ideas, plan work, finish tasks, consult the history, directly in the application.

Pomotodo is free to download and use. You can go to Pomotodo Pro, to unlock more features.

Here is a video that allows you to discover even more applications for your todo:

Use digital tools to optimize your todolist system

The use of digital tools to optimize your todolist system is an important strategy to improve your productivity. With the technological advances of our time, there are a multitude of applications and platforms that can help you effectively manage your task lists. For example, applications like those cited above in this article (Trello, Asana and Todoist) offer advanced features to organize, follow and prioritize your tasks in real time.

Using these tools, you can easily access your tasks from any device, synchronize your task lists with your calendar and collaborate with other members of your team. In addition, these tools also offer features for automate certain recurring tasks and to define objectives and reminders to maintain your motivation

Tips to prioritize your tasks

Start by listing a list of all the tasks you need to do, then classify them in order of priority. To do this, you can use a scale of 1 to 5 or a color method (for example, red for urgent, yellow tasks for significant tasks, green for tasks that can be reported). Remember that priority should not be established only according to the emergency, but also according to the importance. Important tasks help achieve your goals, while urgent tasks are only interruptions that prevent you from staying focused on your long -term goals. Thus, it is important to devote time to your important tasks every day, even if it means postponing certain urgent tasks to later.

Finally, to avoid feeling overwhelmed, do not try to do everything at the same time. Prioritize your tasks according to your energy level and concentration throughout the day. For example, book your morning for the most important tasks, then dedicate your afternoon to less urgent or more creative tasks. By organizing your day in this way, you will be able to maximize your productivity and carry out your tasks successfully.

How to integrate your todolist into your daily routine ?

To integrate your task list into your daily routine, start by defining specific moments to consult and update it. For example, Take 5 minutes in the morning To plan your day and check the tasks accomplished the day before, then give yourself a break in the middle of the day to reassess your advancement and adjust the priorities if necessary. Be sure to prioritize your tasks according to their emergency and their importance, and to define realistic deadlines for each element of your list. Do not hesitate to divide the tasks into subtches to better approach them and avoid being overwhelmed by an imposing project.

Finally, use Suitable tools to your needs to create and manage your todolist. Many software and applications exist to simplify your life, but you can also use a simple notebook or a whiteboard to visualize your tasks and motivate you to accomplish them. With good organization and regular use of your todolist, you can optimize your productivity and focus on the essentials.

You are now spoiled for choice to manage your tasks and plan your time thanks to a well -organized todolist. Now it’s up to you to accomplish as many tasks as possible to discover how satisfactory it is to check the tasks performed in your Todolist !