Your Excel table model for all your professional expenses

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The best budget models for Excel (COPY)

Whether you manage finance at work or at home, an essential first step is to have a budget in place. A budget is necessary to know what you are spending at currently, to decide where you can save, and to determine where you would like to assign your money.

Although the idea of ​​creating a budget can be intimidating, using a budget model can make the process less demanding. With so many models available, how will you determine which one corresponds to your needs ? We searched the best models in Excel, and provided them here so that you choose the one that suits you best. In addition, we will also provide detailed information to use a personal monthly budget in Excel as well as in Smartsheet.

How to choose the budget model

A budget model can be as simple or as complex as you wish. Whether you create a budget for a work project, for your personal expenses, for a future personal event, such as a marriage, or all of the above, it is important to choose a budget model that corresponds to your needs. Here are the different types of budget models and in what context each should be used.

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University club budget

Typically university clubs must carry out funds or obtain funding to achieve their annual objectives. It is important to have a university club budget in place to manage club operations and strategies and achieve annual goals. This university club budget model will help you make quick follow -up and manage club income and expenses, and give a quick view of the budget compared to the real sales.

Corporate budget

Whatever the size of your company, having a budget in place is essential for the growth of your company. The corporate budget will help you make strategic decisions on growth opportunities, those where you have to make discounts, and the general condition of your business. This activity budget model is ideal for service providers or companies that create and sell goods.

Student budget

For anyone going towards higher education, it is important to prepare a student budget as soon as possible. Although the amount necessary to do university studies can be relatively important, a student budget model will help determine how much money will be necessary for expenses, for savings and how it works. In this student budget model, you will find a sheet that includes all income and expenses on a quarterly basis, and a second sheet to estimate the monthly student expenses.

Service budget

A service budget helps project service spending for the upcoming tax year. This service budget model will help you compare the numbers of the budget from one year to the next as a change percentage.

Retirement plan

When you consider your retirement, it is important to create a good time plan. Do you know how much your daily needs will come up ? Or where income will come ? Using a planning model will help you determine exactly how much you will be enough to be comfortable to retirement. This model includes two sheets: one to estimate your income and expenses for retirement weekly, every two weeks, monthly, quarterly, and annual, and the second considers your estimated budget taking into account inflation.

Family budget schedule

Families who are serious about their future financial will attach importance to the creation of a family budget schedule. Whether it’s saving to buy a car or home or to allow children to study higher, a family budget model help you create an annual budget to achieve your goals. This family budget planning model decomposes all income and expenses monthly, and provides a summary of all years to date for each category.

Christmas race budget

The end of year celebrations can be a very stressful period for your calendar and for your finances. To make sure you don’t forget to buy this special gift for a certain person, finish your Christmas purchasing budget before it’s too late. Use this Christmas shopping budget model to list the gifts you want to buy, to whom they are intended, and how much they will cost, if they will be wrapped, and if you ship them, or deliver them yourself. In this model, you will find a dashboard that provides an overview of what you have to spend in your Christmas shopping budget.

Home construction budget

Whether you decide to build a house, or simply improve your current home, a house construction budget is important to plan the necessary expenses, the planned improvements, and the unexpected emergency repairs. Make sure that your house construction or renovation remains on the right track and respects the budget with a home construction budget model. Follow up the materials and the workforce for each element of the budget, while monitoring a total current of the remaining budgetary balance remaining.

Household expenditure budget

Similar to the family budget schedule, the household expenditure budget allows you to follow up on income and expenses for the whole family. The difference is that each sheet in the household expenditure budget is for a single month, rather than having the full year on a single sheet such as family budget schedule. This household expenditure model helps you provide a detailed view of each month

Fund manager

With a fund management model, you can monitor expenses and manage your budget in one place. This model, made up of an annual budget, a monthly budget report, and a register of transaction history, aims to offer a complete budgetary solution. In this model, you can register transactions, follow up on monthly and annual expenses, and even reconcile your checkbook.

Personal budget

A personal budget is important to help you follow up and manage your income, your expenses, and your personal savings, and advance to your financial goals. Whether it is the first time you have created a budget, or whether it is time to update your current budget, using a personal budget model will help you get quick visibility of your finances. In this model, you can enter your income, your savings and expenditure targets on a single sheet and visualize a dashboard containing the high level numbers of your budget on a second sheet.

Project budget

An essential factor to successfully manage projects is to create and follow up on a specific project budget. This can be a difficult task because the extent and chronologies are constantly changing. Using a project budget model will help you control your project budget. Thanks to this model, you can monitor materials, labor, and fixed costs associated with each project task, and monitor the variance between your real amounts and your budgetary amounts.

Simple budget leaf

If you want to create your first budget, the simple budget model will help you start. This model provides a way to list your income and expenses and see the totals for each category. In addition, the included dashboard provides a visual representation of the portion of income allocated to the remaining expenses and income.

Wedding budget schedule

Planning your wedding day can take a long time, effort, and money. This is why having a budget in place, before starting your planning is important to give you a expenditure base. Using a wedding budget model is useful, not only to determine how much money you will have to save, but also to reveal the expenses you have not yet thought. In this wedding budget model, you will find an estimate tool to enter the amount you want to send on each item. Then, once you start your planning process, you can add the real amounts spent to monitor the budget variance.

Weekly budget schedule

A weekly budget planning model is useful for monitoring your income and expenses weekly or every two weeks. Based on the family budget model, this budget schedule simply includes additional columns for each week to present a more precise view of your budget.

Zero -based budget model

A zero -based budget model is a monthly budget in which the difference between your income and your monthly expenses should be zero. The concept at the origin of this budget method is that you allocate each euro of your income to certain areas of your budget, so that you know exactly where your money is spent. This model includes two sections: on the one hand, you will list all your income of the month, while the other side is dedicated to your expenses. Once each side is completed, you will see if the difference between your income and your expenses is equal to zero, and if that is not the case, adjust accordingly.

Importance of a personal budget

Creating a personal budget is not only important for your financial benefit and peace of mind, but also for your short and long-term goals. Taking control of your finances with a personal budget model will allow you to progress on these objectives.

To start, you will need to consider the following steps to help you establish your personal budget:

• Establish your goals. Take the time to make a list of your short and long term goals. Determine why each goal is a priority, how you plan to make them, and the deadlines you would like to fulfill them. The short-term objectives should not take more than a year to achieve and include elements such as repaying a credit card or any small loan. Your long-term goals could take several years to accomplish with examples of long-term goals including saving for the education of your children or for your own retirement.
• Follow up on your expenses.To make precise estimates of how much you should allocate to each expense in your personal budget, you will needdiscoverHow much you really spend in each category. Review your account statements of the last three or four months to get an idea of ​​your expenses. You can of course decide to modify the amount you budget for each item, but this will provide at least one base to start.
• Personalize your budget. Using a personal budget model is useful to start your budget, although you can always personalize your budget to meet your specific needs. Because you create a budget for a month, this does not mean that your expenses and goals will be the same for the following month. Make sure to monitor your budget every month and do not hesitate to update it according to your financial situation.

Start with a personal budget model in Excel

Now that you have list your goals and started to follow up on your expenses, you can start creating your real budget using a personal budget model.

Download the personal budget model and enter your income, your savings objectives, and the amount of your expenses for the first month. This model includes two sheets, one for budget details and the second is your dashboard.

In the first sheet, you will have three sections, which include income, savings, and expenses. The categories of the income section are:

• Remuneration/wages
• Interest income
• Dividends
• Reimbursements
• Professional activity
• Retirement
• Other

The next section is the one where you enter your savings goals. These objectives may include your short and long-term goals of which you have made the list previously. This section includes the following categories, but can be changed to adapt to your goals:

• Emergency
• Transfer to savings
• Retirement
• Investment
• Education
• Other

The last section of the personal budget sheet is for expenses. This section contains several categories with themselves subcategories. The main categories of expenses include:

• Welcome
• Transportation
• Daily expenses
• Leisure
• Health
• Vacation

Once you have entered the individual amounts for each category, income, savings, and expenses, you will see that the total for each month is calculated at the bottom of each column. In addition, the totals are calculated at the end of each line, representing your total today for each element, each category and each section of the budget.

You will find your budget dashboards on the second sheet. Dashboards are useful to provide visualization of the summary and health of your budget, and will automatically be updated as you change your personal budget sheet. The dashboard sheet included in this personal budget model contains the following four distributions:

• Savings potential – This summary calculates your potential savings, monthly, once you have achieved your current savings objectives compared to increased expenses. The potential savings amount is calculated by subtracting the total savings amount and the total amount of total income expenses.

• Income diagram compared to expenses – The bar diagram provides a rapid view of the difference between your total income and your expenses monthly, which represents a high level view of the state of your budget

• Circular Revenue-Dépens-Epargne diagram – This diagram is useful for determining the distribution of your budget, providing visualization of the proportions of your budget, distributed between income, savings and expenses

How to use a personal budget in Smartsheet

Smartsheet is a work management tool inspired by calculation sheets offering robust collaboration and communication features. His pre-established personal budget model facilitates a budget, monthly reports, and improves responsibility. In this model, enter your monthly budget and then follow up by comparing it to your real monthly expenses. The formulas pre -established in the model will allow you to see the annual total, the annual budget, and the annual variance automatically as you make changes to the budget. The powerful features of collaboration in Smartsheet allow you to reach files, establish reminders, and share your budget with stakeholders.

Here’s how to use a personal budget model in Smartsheet:

1. Select a personal budget model

1. Go on fr.smartsheet.com and identify yourself (or start your 30-day free trial)
2. From the “Home” tab, click on “Create one other” and choose “Browse the models”.
3. Type “budget” in the “look for a model …” and click on the magnifying glass icon.
4. You will see some results, but for this example, click on “Monthly budget monitoring” and click the blue button entitled “Use the model” in the right corner at the top.
5. Name your model, choose where to save it, and click the “OK” button.

2. Enter information in your budget

A pre-established model will open, with content offered for reference and sections, categories, and subcategories in shape. With Smartsheet, it is easy to add or delete lines according to details in your budget.

Right-click and select “Insert a line above/below” to add a line or “delete the line” to delete a line.

1. Update the names of the categories and subcategories in the “Budget post” column to correspond to your specific budget.

*Please note that in this model, the section entitled “Savings” is included in the “Expenses” section. You can easily move this section by selecting the lines you want to move; Right -click on the lines and select “Cut the line”. Then, right-click the line above which you want to insert the section you cut and select “Copy the line”.

1. Enter the amount of your income, your savings, and your expenses for each elements of the budget in the column entitled “monthly budget”. You will note that the hierarchy is already formatted for you, with formulas which automatically calculate the totals of each category according to the amounts included in the sub-category.
2. On the left of each line, you can attach files directly to a budget element (perfect for joining account statements, tax documents, and more).
3. Include useful details in the column entitled “Comments”, such as connection details to your account or links to specific accounts.

3. Update the real amounts of the monthly budget

1. As the month is advancing, enter the real amounts for each element of your budget in the current column. You can establish daily, weekly, or monthly reminders. To establish reminders, click on the “Alerts” tab located at the bottom of the sheet and choose “New Reminder”. For more information, click here.

1. Share your budget sheet with anyone who needs to access the budget amounts. This not only allows others to be aware of the status of the budget, but also to increase your responsibility to remain faithful to the budget. To share your budget sheet, click on the tab titled “Sharing” located at the bottom of the sheet, add a message and click on the blue button entitled “Share leaf”, located in the low -right corner.

Find the best personal budget model

A budget is your financial basis. It provides a clear overview of your expected income, your savings goals, and your expenses. Finding the appropriate budget model can help you progress to your savings goals and take care of your money. Thanks to a pre -established model, you can reuse the same budget structure for each new year, making it possible to simplify the budgetary process and provide a history of previous years.

See what simplicity you can use a personal budget model. Try Smartsheet for free for 30 days.

Better Manage Organizational Budget and Finance Operations With Smartsheet

Finding the right template can help you get started planning your budget, but you should also look for a solution to ensure your finance operations are as efficient as possible. Consider a Tool that provids one rental for your team to track and Manage Financial Details, from AnyWhere, in Real Time.

Smartsheet is an Enterprise Work Execution Platform that is fundamentally Changing the way business and teams work. Over 74,000 Brands and Millions of Information Workers Trust Smartsheet to Help Them Accelerate Business Execution and Address the Volume and Velocity of TODAY’s Collaborative Work.

Use smartsheet to boost visibility into your finance operations. Make real-time updates and share details with key stakeholders to increese transparency and accountability. With Smartsheet, you can ensure that everyone is working with the most up-to-date information, so that no detail is miss and you are able to make the right decisions at the right time.

Try Smartsheet to Discover Why Professionals Around the World Use It To Manage Their Finance Operations.

Your Excel table model for all your professional expenses

An Excel spreadsheet to follow your professional costs can allow you to better organize your finances. However, unless you are a large company with a complete accounting service, you may not have a ready-to-use model for that.

In this article, we will review the Monday professional cost calculation sheet.com. First of all, we will analyze some examples of spending monitoring models and will highlight the main reasons why their use is necessary. Then we will examine our own Excel spreadsheet and we will show you how Monday.com can help you manage your business finances with ease.

What is an Excel spreadsheet for professional expenses ?

It is a standardized model that allows you to monitor and register the expenses of a company. More specifically, it is a system detailing entries, exits, actors and patterns. For example :

• What was the money spent ?
• Why was it spent ?
• who spent it ?
• And how much has we spent ?

Some of these calculation sheets make it possible to follow the specific expenses of the company, while others provide a simple and general summary of the history. For example, a travel costs calculation sheet allows you to follow the costs linked to the trip, such as accommodation and meals. A leaf for calculating monthly expenses gives an overview of the sums spent over the month.

Even if there are various types of calculation sheets intended for the monitoring of expenses, most of them have common features, in particular:

• A set of lines for each expense
• columns specifying the date, the supplier, the description of the expenses, the amount, the unit costs, the payment method and other data or relevant remarks or remarks
• formulas that automatically calculate the costs

In short, these calculation sheets help you understand how you spend your money. And if it may seem tedious to follow every penny, it has serious advantages.

Why use an Excel spreadsheet for your business expenses ?

Let’s examine some of the main advantages.

You will make better financial decisions

Knowing the expenses of your business better allows you to make better financial decisions. And having information on detailed expenses in an easy -to -follow is an essential step.

Let’s say, for example, that you own a bakery and try to decide if it is better to buy your ingredients locally to save money. You could analyze your current expenses and compare them to the estimates of products from wholesalers to food services. When you have precise data on your expenses, it is much easier to make informed decisions concerning your business.

You can consult and follow your expenses on a unique platform

Suppose George, from the sales department, notes his expenses on napkins and that Sabrina, of the Human Resources Service, saves them in a noted file on her computer. Sooner or later, they will encounter reporting problems. With an Excel spreadsheet, you can harmonize your spending monitoring process to record and view all the data in the same place. No more paper towels. Forget noted files.

You will save time and money

When you have a standard calculation sheet for spending monitoring, you save time using the integrated formulas to calculate the totals and the means. This allows you to focus on your financial goals rather than the figures.

It is easier to identify unusual or fraudulent expenses

Following your expenses can help you identify irregularities. For example, if you usually spend € 100 per month in office supplies, but you suddenly spend € 500 the following month, your spreadsheet will easily highlight this change in light. Identifying these “alarm signals” as soon as possible makes it possible to identify and investigate fraudulent or unauthorized expenses.

Now that we have discussed the basics of the expense calculation sheet and the reasons why you should use one, let’s see a few use cases.

What are examples of Excel calculation sheets for professional expenses ?

Simple professional expenses calculation sheet

All expense monitoring calculation sheets are not complex tools with dozens of columns, categories and formulas. Sometimes you just need a list of your costs. At this is where a simple expense calculation sheet turns out to be useful.

These calculation sheets are generally basic tools and only contain simple information on monitoring expenses, such as the date of purchase, the method of payment, a brief description and the amount.

Let’s say that you are a small “family” business which has no many departments, employees and budgets to manage. In this case, a simplified spreadsheet for monitoring expenses may be suitable. Otherwise, you will need a spreadsheet with more features.

Travel costs calculation sheet

A leaf for calculating travel costs is designed to follow all expenses related to business trips. It may be plane tickets, hotel costs, car rental, food, credit card purchases and any other expenditure incurred during a business trip.

What is good with this type of sheets is that they often have pre -established formulas which automatically calculate the totals for each category as well as the general cost of the trip. This simplifies and accelerates the creation of expense reports.

Any company whose employees regularly travel – such as sales representatives or consultants – will have an interest in using a travel costs sheet. Travel costs are reimbursed more quickly and managers can block unauthorized requests.

Company’s monthly expenses calculation sheet

This spreadsheet summarizes the monthly expenses of your company in a single report. Not only does it provide you with a general overview of your costs, but it is also very useful when you create or adjust your monthly budget. Seeing how much you spent last month, you may have a better idea of ​​the budget to be expected for this month. This type of sheet contains:

• Columns for each month of the year
• Lines for all the income and expenses of the company
• Lines for expenses

These calculation sheets often include summaries of income and expenses for the quarter, which makes them very useful in the context of quarterly reporting.

Following monthly expenses is an asset for the majority of companies. However, startups or owners of small businesses with tight budgets will find these particularly useful spreadsheets because they can help them guide decisions concerning expenses of the following month and to create more realistic budgets.

Calculation sheet of annual expenditure of the company

Like the leaf for calculating monthly expenses, that of annual expenses summarizes your expenses for the whole year. This report is particularly useful for companies that like to take an annual assessment to see where (or when) they have earned and lost money.

This leaf generally includes two main sections: income and expenses. The income section lists the sums that your company has won during the year, while the expenses section brings together the paid amounts.

This sheet can benefit from companies of all sizes. Nevertheless, it is particularly useful for companies whose expenses are spread over the whole year, such as a construction company or a retailer.

Monday model.com of Excel calculation sheet for your business expenses

When it comes to following your expenses, Monday.com is there for you. To start, you can try our Excel calculation sheet downloadable for free to facilitate monitoring of your expenses.

Our highly customizable model adapts to the needs of any business, whether it be the follow -up of the expenses of a complex international company or a simple small provincial store. Need more features ? Connect to Excel via Monday.com and work directly on our platform. This means that not only do you get a highly customizable spreadsheet, but that you also benefit from the advantages offered by our full OS work.

Let’s take a look at some of the benefits of Monday.com within the framework of the management of your expenses.

Work with anyone, anywhere: Monday.com is a cloud based on the cloud. So you can work with your employees all over the world. Prepare for fees for your team in California, while you work remotely in Ontario, Canada.

Best representation: Use Monday.com to create solid personalized dashboards that contain all the key information on expenses. Add graphics, diagrams and tables to better understand the expenses of your business.

Monday’s professional fee calculation sheet.com is the ideal solution to put order in your finances. Whether you started or have been active for years, our spreadsheet will help you follow your expenses and make better financial decisions.

Automation that saves you time: With Monday.com, you can easily configure automation which not only send your documents to the right people, but also send them regular reminders until they have completed their tasks. You will no longer need to play cat and mouse trying to obtain information on expenses and updates from your colleagues – Monday.com takes care of it with one click.

For even more inspiration in terms of models, see other examples below.

Other models that may interest you

Budget model

Our budget monitoring model will help you better control your finances. Like all our models, it is highly customizable and easy to use. With him, you compare your real expenses to the planned amounts and get a clearer image of your financial situation. If you like to use spread sheets, we also have a budget model for Google Sheets.

Expenditure monitoring model

If you are looking for an alternative to an Excel or Google Sheets spreadsheet for monitoring your professional expenses, try our dynamic expenses monitoring model. Not only will it help you be more proactive in managing your money, but it also simplifies the process by organizing the main data concerning your expenses on a single platform.

If you are looking for a single, flexible and useful automation cost report model, such as alerts for payment reminders, you will love what the Monday team.com created.

FAQ on Excel calculation sheets for professional costs

How to create a spreadsheet for my professional costs ?

There are many ways to create a spreadsheet for your expenses. You can use a program like Excel or use an online application like Google Sheets.

But why bother to create a spreadsheet when you can use a model ? For example, Monday.com offers a free expenditure monitoring model, customizable and easy to use. You don’t have to deal with formatting or understanding the formulas, just download the spreadsheet.

How to create an expenditure sheet in Excel ?

You can either create your own spreadsheet or use an integrated Excel model. Just open Excel, click on “New” and type a keyword linked to monitoring expenses in the search bar. Something like “travel expenses” will give you some models from which to choose. Although Excel also has model options, you may not get all personalization, features and visual formats that accompany a work OS.

How to follow professional costs in Excel ?

If you want to follow your expenses in Excel, you will have to create a spreadsheet and enter the appropriate information. The main columns will undoubtedly be “date”, “description”, “category” and “amount”. You can also add additional columns if necessary, such as “vehicle number” for monitoring car costs.