5 tips for sending a video too heavy by email

As we quickly mentioned in the introduction, there are several possibilities to send videos without altering the quality. Shipping via instant messaging, although used by most Internet users, does not keep the definition of your video intact. And for good reason, these applications compress files to allow rapid sending and lighter storage.

Send videos without losing quality: the best solution

Sending documents can be a real headache, especially in terms of videos that are often large enough. The latter generally see their quality decrease in a colossal way during transfers, as is the case with the tools that we most often use: Messenger, Instagram or WhatsApp. Although these options are accessible to all and fast, they do not ensure optimal quality.

To prevent your HD videos from being pixelated, you can always use external devices such as UBS keys or hard drives. That said, know that there is an equally effective and more practical solution: the cloud. By using this type of service, you guarantee the quality of your video, but also its storage safety.

You will see in the rest of this article that to send and transfer videos without losing in quality, a cloud service is undoubtedly possible, the best solution available to you.

The different options for sending videos without loss of quality

As we quickly mentioned in the introduction, there are several possibilities to send videos without altering the quality. Shipping via instant messaging, although used by most Internet users, does not keep the definition of your video intact. And for good reason, these applications compress files to allow rapid sending and lighter storage.

Fortunately, there are physical alternatives that are USB keys and external hard drives, or dematerialized alternatives such as online storage services. We will present these two options. However, you will see that the material supports do not arrive at the ankle of a cloud to send videos without losing quality.

Use a material support

One of the ways to send videos without loss of quality is to use physical supports such as USB keys and external hard drives. Just have a computer, a USB port (or an adapter for Mac) and enough capacity on its support. The transfer will take more or less time depending on the size of the video and its definition.

But the most notable disadvantage of material supports is that they do not allow you to transfer videos to people from a distance. You must transmit your supports in a physical way to the recipients of your videos, which makes almost interest, or almost, to this method.

This is not the only problem that will arise if you want to send videos in this way. Indeed, using a support such as an external hard drive or a USB key will be not very reliable. Such equipment can of course be altered or dysfunction. Therefore, the risk of losing your documents – including your videos – is quite high. In the same way, no security is applied to this kind of tool. Thus, anyone with access to your USB key will be able to seize the videos (and other files) who are there, especially in the event of loss or theft.

Also, if your video is very bulky and your USB key (or hard drive) does not have enough free storage, you will have to make a cross on the sending of video.

Finally, the last fairly negative aspect of storage and transfer material supports concerns their price. You equip such devices may indeed cost you quite expensive, which can pose big problems, especially in view of the drawbacks that we have just stated.

Use a dematerialized support

The solution to all these problems is therefore – as we said above – to call on an online storage service, said Cloud. With a cloud, you will be able to send videos without losing quality, but also in a simple, secure and remote way. We tell you more in the lines that follow.

Using a cloud services is undoubtedly the best option available to you to send videos without losing quality, but also store your files. The cloud brings many advantages, starting with an almost unlimited storage space.

With online storage, you will have access to a substantial storage space, which can evolve according to your needs to never force yourself. This is clearly not the case with the material supports of which we have spoken just before. In addition, note that by using a cloud, you will enjoy advanced security, whether for storage or transfer of your documents.

Thus, you will be able to store, but also send your files, photos and videos in a safe and secure manner, thanks to encryption and the various backups operated by your cloud service provider. Indeed, generally transfers are made via a secure protocol and your data is recorded on several servers, sometimes within different data center. In addition, there is often a basket history, so that in case of bad manipulation you will not lose your videos definitively.

Of course, you will not suffer any loss of quality by sending your videos and other documents via a cloud, which is the main characteristic that interests us here. But the advantages of a cloud go much further.

With such a tool, you will in particular be able to access all your documents from any of your devices and from anywhere. This will allow you to send them very simply to the people you want and this, without loss of quality thanks to download links. You can generate as much as you want and configure some features (online launch, access password, etc.). Your interlocutors will then be able to access it at any time on their computer, tablet or smartphone then download the video in question.

Finally, the last advantage – and not the least – of cloud services lies in their price. Using a cloud will actually cost you much cheaper than equipping yourself with expensive equipment that we have already talked about (especially external hard drives). Most of the time, you will pay a very accessible year subscription. In some cases, it will even be possible to choose a valid package for life as proposed by Pcloud, the reference in the field.

Pcloud: the best to send videos without losing quality

If you want to take advantage of the services of an optimal cloud to send videos in very high definition without losing quality, you can turn without hesitation to Pcloud. The latter is a reference in the field, and you will see that this is completely justified.

First, know that Pcloud is a very easy to use platform. It has been accessible from absolutely all your devices: PC, tablet, smartphone. This will allow you to store your documents and videos simply and find them from any device wherever you are. You will understand, Pcloud, like all cloud services, is above all thought of storage.

However, it is also very qualitative for the transfer of your documents. Indeed, with PCloud, you will be able to send videos without losing quality, and this, in a very simple way. To do this, Pcloud will provide you with sharing links, which you can communicate to the people to whom you want to send the videos in question. Important point, users do not need to be a customer at PCloud to access the file.

But the advantages of PCloud are much larger than that. With this tool, you will also be able to enjoy a certain security for all your files and videos. Indeed, storage as well as the transfer of your files with PCloud is secured by advanced encryption, so as to reduce the risk that someone can access your documents at least, including your videos.

In addition, since we were talking about the very advantageous price component of the cloud services above in this article, note that PCloud is very attractive at this level also. You will actually be able to take advantage of variable storage storage spaces, from for example, from € 175 (in a single payment) for a life valid subscription.

By opting for the latter, you will therefore be able to enjoy excellent service at a lower price and send videos without losing quality, which leaves little room for hesitation. If you ever doubt it, know that it offers a free 10 GB trial including 5 GB of transfer. So you can try it without fear.

How to send videos without losing quality with PCloud ?

Now that you know everything about Pcloud to send videos without losing quality, you may want to know how it goes, in fact. Rest assured, as we said before, Pcloud is a very easy-to-use service. So, even if you are starting, you will be able to send videos without losing quality very easily.

To do this, go to your Pcloud space first. You will find all the documents you have stored there. Then reach the videos you want to send. You will at this time find a “Share” button. Click on it, and two options will be displayed in front of you: “Share a link” and “Invite a folder”. The first solution, “Share a link”, will provide you with a sharing link.

You can then pass this link to the people to whom you wish to send the videos. The latter will not suffer any loss of quality and the recipients will not need to be PCloud customers to receive them. The second option, “Inviting a folder”, will allow you to give access to your videos to other people already using Pcloud.

These will simply be able to access your cloud, in the limit, of course, of the videos you want to share. You will understand, sending videos without losing quality with PCloud is very easy, and very fast.

Conclusion

We have now reached the end of our article explaining how to send videos without losing image quality. To summarize, we can first remember that applications such as Messenger, Instagram or WhatsApp enormously compress videos, and therefore make them lose a lot of quality.

To overcome this problem, you can use supports such as USB keys or external hard drives. However, these devices also have their share of drawbacks, such as their lack of flexibility and reliability or even their limited storage.

The best solution to send videos without altering their quality is therefore to go through online storage. The best you find is pcloud. The latter allows you to store your files and documents, but also to send videos simply and in a completely secure manner.

5 tips for sending a video too heavy by email

You are about to send a video – of which you are particularly proud – by e -mail. You take the video and suddenly, you are faced with this error message: “The file you are trying to send is too large. The maximum size authorized for attachments is [authorized limit size] “.

It’s pretty frustrating ! But the good news is that you don’t have to give up. It exists Several ways of sending videos by email. No need to make incantations or get into a web developer training: they are easy to implement.

Here are the 5 tips to know to send a too large video file by email !

Create a quality video in a few minutes

Why use the video in emails ?

Video like emailing are formats much appreciated by targets, which you work in external, internal, or marketing communication:

• Email is the privileged channel of 31% of Internet users To communicate with a brand, in front of social networks and SMS (Email Marketing Attitude, SNDC, 2019) study
• Video is used by 86% of Internet users To search for information (Think with Google study, 2017)

Combining email and video would therefore be a priori a winning combo. According to a Syndacast study, the fact ofUse the word “video” in an email object increases the opening rate by 19%, by 65% ​​click, and reduces the unsubscription rate by 26%.

How to send a video too heavy by email ?

Truce of teasing : here come time to give you the advice to really reconcile email and video.

1. Compress the video

Video compression is a common technique to reduce file size. By using video compression software, you can considerably reduce the size of your video file while maintaining its quality.

Rest assured, this does not ask you for any technical knowledge. Here’s how to proceed:

1. Download Video compression software such as handbrake, mpeg streamclip or adobe media encoder.
2. Import your video in the compression software.
3. Select Compression parameters desired. The higher the quality of the video, the larger the size of the file.
4. Click “Start” to start the compression process.
5. Wait until the compression process is finished and save your compressed video.

And There you go ! Once your video is compressed, you can send it by e-mail without problem.

2. Cut the video

Another method to send one video by email is to Cut the video into smaller segments.

A simple way to proceed is to use Xtremsplit, A cutting software of free files. Here’s how it works:

1. Download and install Xtremsplit to your computer.
2. Open Xtremsplit and Select “Cut a file” In the main menu.
3. Click “Browse” to select your video file.
4. Select the size of the segments you want to create.
5. Click on “Cut” to launch the cutting process.
6. Wait until the cutting process is finished and save each segment of the video as an individual file.

This method is particularly useful if your email client has a limited attachment size.

3. External archiving

If the size of your video is still too large even after compression, you can Use external archiving services such as Dropbox or Google Drive.

These services allow you to Store large online files and of share To access these files with your recipients.

Just download your video from the external archiving service, then share the link generated with your recipient by email.

4. Add a clickable miniature

To follow this technique, nothing could be simpler: choose an image representative of your video, integrate it into your email, and insert behind the URL leading the page where the video is hosted. You just have to bring a visual creation tool, such as Photoshop or Canva.

For a most successful effect, which will boost your click rate, do not hesitate to choose a key moment of your video, to make a screen capture, and To add a “play” pictogram on it, pushing the click.

And why not take inspiration from the codes of YouTube videos, and create a dynamic, intriguing miniature, without falling into the disappointing-to-click ?

�� Watch out for the weight of the image

If you choose to insert a visual in your email, be careful optimize your weight. Risk, with a heavy file ? An email lagging behind, which landed in the “spam” tab, and overnight at your general deliverability rate.

So remember to reduce the weight of the image to 1MB maximum, without altering its quality, in a simple way: an online compression tool like Tinypng is more than enough. JPEG or PNG, no matter, as long as your bulky files make a small diet.

5. Wetransfer

The last method consists of use wetransfer, A free online service that allows large files to be transferred up to 2 GB for free.

To use Wetransfer, simply go to their website, select your video file, enter the recipient’s email address, then click on “Transfer”.

Wetransfer then sends a download link to the recipient, who can download the file to his computer.

�� Take advantage of the video format in your email object

You now know how to join an email video. Do not stop on such a good path, and create an email object to which your recipients will not resist.

You have seen it: integrate the word “video” significantly increases the opening rate of your emails. So think of turns of objects such as:

• …
• … on video
• Interview with ..

If you no longer have enough characters available to integrate the word “video” into the object, remember to mention the term in the first 35 characters of your pre-leader (the small paragraph which appears below your object in the mailbox of your recipients).

Do not hesitate to consult our article on Newsletter hooks.

Easily create your videos to send by email

Now that you know how to send videos by e-mail, you no longer need to curb your creativity. You can take advantage of the extraordinary potential of the video even in your electronic letters.

And to help you Create professional quality videos, Try Playplay. Our platform allows you to quickly and easily create striking videos from your photos and videos.
You can add effects, text and music in just a few minutes. Test Playplay for 7 days to create videos to be shared by e-mail that will impress your recipients !

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By Valentine de la Brosse

Valentine is an expert in video content at Playplay. Passionate about video and beautiful images in general, she spends a lot (too) of time on Instagram !