How to make a to-do list ? Tips and tools

❌ Some templates are aimed at a minority of professionals whose needs are rather comparable to those of an ERP. You will also have to think about checking the price because some models are paid while others are free access.

8 Concept templates to manage your to-do list and its tasks (2023)

Find in this article 8 ready -to -use templates to start managing your to do on concept. Once adopted, you will no longer be able to do without managing your tasks !

Who has never done a to-do list to try to better manage their tasks ? Freelance, employee, manager, student, we all need to stay organized without losing the thread of our ideas. With its productivity assistance tool, a concept offers the creation and personalization of its own tasks lists. Ideal support to transcribe your objectives on a daily basis, How to create a to-do list on concept ? Are there free to-do list templates ? To help you stay productive without demotivating yourself, here is The 8 best concept templates to create your to do and manage your tasks To replace your to-do app.

Why use concept to manage your to-do list and your tasks ?

Executing tasks may seem to us to rebarbate. Especially since a too busy schedule or a moment of inattention can quickly divert us from our essential priorities. In this situation, the to-do list is our best ally ! In the form of a successive list of tasks, it allows to prioritize the work to be done according to a defined time axis. If the process is much used on a paper medium, the famous “to-do” is now digitalized on a computer or in a mobile version. Many task management tools are dedicated to creating a list of things to do: Google Task, Trello, Canva, Todoist, Evernote, etc. However, a concept remains a great reference in the matter.

If thousands of to-do list are created every day on a concept, it is that the tool brings together many assets alone. As in its CRM or database creation features, its ergonomics make it very easy to use. Its block system allows you to add in real time any module such as text, images or endless links. This fast handling allows you to reach a large audience that does not need specific IT skills to make a beautiful TO-DO List to manage your tasks. There Creation of an account on concept will nevertheless be the only required.

Concept is ergonomic without ignoring its many features. Thus, it includes very advantageous customization possibilities compared to other online tools such as Monday or Clickup. If the concept publishers have understood something, it is that we all want to make our workspace unique To manage our tasks optimally. The pleasant appearance and design of the tool is also one of its great strengths because it helps its users to remain motivated and active in their daily use. This results in the concept dashboard which has many customization options without forgetting the possibility of being able to integrate your favorite widgets. Be careful all the same, some people consider notion to be too complicated because less framed than tools like Monday or Clickup.

From zero or use a concept template for its to do list ?

Creating from zero and without template is to let the choice of 100% configure its to-do list. It may seem to be an advantage but it is also a disadvantage that represents a waste of time at start -up because it is a big project to set up. To meet the need for an effective to-do list, the template remains the turnkey solution to start organizing in a few clicks and saving precious time.

The 8 best templates concept of to-do list and task monitoring

Find a TO-DO LIST template model On the internet is a good start, but selecting the one that best suits your working method and your goals is even better ! This is why we have identified for you the various templates which will allow you to compare and choose the one that is closest to your task management work organization.

#1 Task List by Concept.io

Which is better placed than the very publisher of the software to offer you suitable templates ? With his template ” Task List », No need to dig your head to find the best way to work. This simplified task management model adapts to the greatest number. Distributed under 3 columns: to do / in progress / fact, this model helps you to prioritize your tasks according to the accomplishment order.

✔️ If you already have a concept account, the icon on the right of the “Duplicate Template” screen will allow you to duplicate the template to import it directly into your personal space.

❌ With its very basic mode of organization, the template is unsuitable for further personal or professional use which would require at least a differentiation in the order of priority of tasks. Suddenly this template will be limited enough to do complicated project management.

#2 Task and Project Management by Concept Everything

“Notion Everything” offers many templates that will help you remain productive, including several dedicated to the management of “to-do” and tasks. There are simplified organization templates to the most advanced models for professional or team needs.

✔️ Access to several templates models makes it possible to select the one that will be best suited to your imperatives and your degree of requirement on the characteristics of your task monitoring in your projects.

❌ Some templates are aimed at a minority of professionals whose needs are rather comparable to those of an ERP. You will also have to think about checking the price because some models are paid while others are free access.

#3 The essential notion planner pack by gridfiti

Gridfiti offers a pack of 3 “3 in 1” templates with daily, weekly and monthly task follow -up. For a short and medium term vision, it is the ideal template that will allow you to list all your projects.

✔️ The pack includes 3 separate templates for a different task organization over time. This allows you to test and choose the model that will go best. In addition, each template remains minimalist and clear.

❌ This requires a certain rigor as in the fact of always having to think about filling the 3 templates well to synchronize the information between them.

#4 Task Manager Template by Content Collie

The template proposed by Zapier takes up the principle of the classic to do list with a column of tasks to be performed on each day. Click on the task makes it possible to inspect it in detail and the “Completed” check to notify that it is well accomplished.

✔️ The task management template offers different views including a column view, another in the form of a calendar and a final in the form of a table which allows you to include a priority order and a personalized maturity date.

❌ The model is in English and each column must be translated into French for non-binge before starting. This will therefore ask you for a little additional work if you want to leave it in English.

#5 Task Management SYSYTEM by EV Chapman

Proposed by EV Chapman who built his own ecosystem around productivity needs, the template is dedicated to the king’s increase. It was created in order to adopt a long -term system which will definitely make you get out of the constant emergency in monitoring your tasks.

✔️ This model was imagined according to real needs, in response to what did not exist in terms of templates on the web. Its purpose is to accomplish his daily tasks but also to achieve more ambitious goals. Access to the template is for life with the updates included.

❌ It will not be suitable for everyone. For example, for a student who wishes to bring together all his priorities on a single table. Here it is a question of optimizing each task and constantly monitoring the accomplishment of its projects. It may therefore seem too complex to use at first.

#6 Getting Things Done (GTD) Dashboard by eslo

Eslo provides his template “Getting Things Done” translate “Doing things/tasks” which is faithful to his name since he aims to be effective and simple at the same time. Easy to access and visually pleasant, it helps to pass a higher level in its productivity so as not to think about advancing on its list of tasks to be performed.

✔️ The model is clean and will put you in good conditions to focus on the essentials. Once this system in place (tool + process) will always be up to date on your list of things to do.

❌ With his vision all in one, tasks and projects will not be able to accumulate endlessly, at the risk of overloading sight.

#7 Spatial Task List by Louis Pereira

The Task List space is not a template like the others. It is differentiated by its mode of distribution of tasks according to their degree of effort. To do this, the template editor takes into account the fact that we all have more productive hours than others during the day. By taking into account our energy, the objective is to optimize our time.

✔️ The template really allows you to optimize your time without wasting your energy by prioritizing the accomplishment of our tasks at the right time according to our own functioning. In addition, the model is 100% customizable to organize your lists according to your desires.

❌ It is an organization system that is not common. He will agree with people who wish a planned organizational system on the most profitable time of their days. However, this is not always possible according to everyone’s agendas.

#8 Freebies by Marie

Marie is the co-founder of ClickCnonct, she offers entrepreneurs the opportunity to strengthen their visibility by creating a personalized website and allowing them to manage their content independently. In addition, it offers solutions to increase their productivity and improve their organization using the concept tool. It therefore offers templates to help them start on concept, especially one for managing its task list.

✔️ In addition to free templates, Marie provides other models to optimize editorial planning, facilitate notes taking, and much more, all inclusive in a package to be used for free.

❌ Although the template is simpler than the other models mentioned, it remains functional and constitutes an excellent starting point for beginners on a concept wishing to create a simple task list: a simple template can often arouse more commitment.

How to create a list even on a concept ?

To create a to-do list on concept follow these simple steps.

First, open concept and create a new page or select an existing base to start.

Then, to create a list of tasks, add a “list” block by clicking on the sign “+” in the upper navigation bar.

You can also use the keyboard shortcut “/list” to do it quickly.

Once the list is created, you can give it a title at the top of the page, such as “my tasks”. Now you can add your tasks by clicking on the “Add a task” button or by pressing the “Enter” key after each input. To organize your tasks, simply use the drag and drop functionality to reorganize them according to your preference.

To add a date to a specific task, select the task and click “Add a date” in the upper menu. You can choose a specific date or use keywords such as “today”, “tomorrow” or “next week”. In addition, if you have subtaches to accomplish, you can add them by clicking on the “+” icon to the right of the main task. This allows you to create a clear hierarchy and manage tasks more detailed.

Concept also offers you many personalization options. You can change the layout, colors, icons and even add labels or priorities to better view your tasks. In addition, notion allows you to collaborate with other people by sharing it with them, thus facilitating the management of project and tasks in a team.

In conclusion, creating a to-do list on concept is a simple and intuitive process. With its flexible features, you can easily organize, follow and perform your tasks effectively. Whether you are a student, a professional or just someone who wants to stay organized, a concept is a powerful tool to manage your task lists and help you stay productive.

Conclusion

The to-do list remains the simplest, quick and effective way to organize every day and calmly make your list of daily tasks. With its all in one software, concept allows you to create to-do 100% customizable list. However, the template represents a Economic and practical solution To start your projects without spending too much time to follow tutorials. Once your model has been selected, you just have to import it into your Concept workspace To start working effectively on all your tasks. In short, in all cases concept is the most modern and effective task management tool that will probably replace all (very numerous) to-do applications that exist.

How to make a to-do list ? Tips and tools

Clara advises to use this model for calculating working hours.

A to-do list is a list of tasks to perform. This practical tool is increasingly used in the professional field to plan missions and visualize their achievement, but to-do list can also be useful in personal life. In addition, a to-do list can be shaped on computer, mobile phone or paper. So how to create an effective to-do list ?

How to make sure that she gives a real motivation to move forward in her tasks ? What are the appropriate online devices to design to-do lists on a daily basis ?

How to make an effective to-do list ?

Even if developing a TO-DO List simply means listing the current tasks, it is important to respect a certain formatting in order to make it a real productivity tool:

• Start the description of each mission with an infinitive verb.
• Separate the short, the medium and the long term.
• Create a priority order between tasks.
• Alternate between the taking and the most automatic tasks.
• Estimate the time to devote to each task.
• Leave a margin for the unforeseen events.

First and for more clarity, it is advisable to use infinitive action verbs to describe the mission to check on the list. It is also better to separate the short, the medium and the long term so that the list is more efficient and lasting.

Then, a to-do list must be fixed in time to avoid dispersion. Ideally, it is also necessary to create a priority order between the tasks in order to check the most urgent first and thus gain motivation as the missions progress in the missions. Alternating between time and most automatic chronophagous tasks is also a good way to create a feeling of accomplishment by performing less repetitive actions.

Finally, establishing deadlines is essential for the success of the to-do list. It is then necessary to estimate the time to devote to each mission while providing for a margin for the management of unforeseen events.

Structured as well, the efficiency of the TO-DO List is increased tenfold and makes it possible to gain motivation throughout the advance of these tasks.

How to gain productivity ?

Download this e-book and find out how to save your time for what really matters.

12 applications to create an online to-do list

• Trello.
• Google Keep.
• Todoist.
• Easynote.
• Any.do.
• Pomotodo.
• Habitica.
• Asana.
• Notion.
• Things.
• NOWDOTHIS.
• Wrike.

Trello

Flexible, Trello is a to-do lists creation tool, which can then be shared within a team. Its more advanced features also make it possible to formalize other productivity methods.

Trello works with a system of tables, lists and cards on which the members of a group can intervene. It then allows you to allocate tasks, to insert comments on the progress of a project or to add attachments. The tool is connected to many platforms: it is, for example, possible to share a Google document directly on a Trello card.

In short, Trello is well suited to small and large companies, thanks to its personalization potential.

Google Keep

Google Keep is the ideal to-do list tool for personal life, but also for professionals who are looking for a simple structure. This device is based on a post-it and lists to organize on a very intuitive interface.

On keep, the lists are shareable. A color code makes it possible to prioritize notes, but these are also classified by format: note with image or attachment, voice note, shared note or not, etc.

Like all Google tools, Keep is synchronized with the different user devices, which can view their tasks from your computer, tablet or phone.

Todoist

Todoist has already been adopted by nearly 1.5 billion people around the world. Its fluid interface includes a sidebar on the left, on which all projects are displayed. By clicking on one of them, the user accesses the current to-do list for this project.

Thanks to Todoist’s categories and color codes, it is possible to add attributes to each action of a list. For example, a “personal” category makes it possible to distinguish the tasks of the everyday life of professional missions within the same to-do daily list.

In addition, Todoist incorporates a calendar for the next 7 days to offer the user a summary of his next TO-DO lists. In addition, the tool is available in the form of application for most mobile operating systems.

Easynote

Completely free, Easynote is an easy -to -hand application that adapts to all supports. Its plus compared to other selection applications lies in the possibility that it offers to add a prioritization criterion for each task (critic, standard, long term, etc.)).

Easynote is also designed for teamwork, with a system of comments authorizing all stakeholders to intervene during the progress of a project and the sending of regular notifications by e-mail to all those concerned as soon as a to-do list is modified.

Like most organizational applications, Easynote includes a synthetic sidebar to the left of its interface. The application also offers many integrations with other tools, such as the Slack platform or the Microsoft Excel software.

To go further, the Prime version of Easynote allows you to add widgets to strengthen the accuracy of to-do lists.

Any.do

Any.Do is a free task management application. Its minimalist interface makes it a simple, flexible and easy -to -use tool on a daily basis. The lists can be classified by categories, themselves visible on the general interface, whatever the device used.

On Any.do, the missions are listed in calendars corresponding to the short, medium and long terms: for the same day, for the next 3 days and for the coming month. A color code system is also part of the functioning of Any.do.

In summary, this is the perfect application to start setting up to-do lists in your daily life, especially if managing your tasks on your mobile phone is an important criterion.

Pomotodo

Pomotodo is a tool for the realization of to-do lists that uses GTD and Pomodoro methods. It is a little more advanced than the other applications of the selection since it incorporates elements of statistics (mainly time reports) to measure the success of task planning.

Creating a list of tasks on Pomotodo is simple, but it is possible to add a certain number of characteristics if the project requires defining priorities, highlighting an urgent mission or classifying a task in several categories at the same time.

Pomotodo therefore remains a to-do list tool which is aimed rather at professionals wishing to optimize their workflow and gain in productivity.

Habitica

Habitica has a peculiarity compared to other to-do lists creation tools. This device is indeed based on a gamification principle in order to motivate the user to accomplish his tasks throughout the day or the week. At each checked mission, the latter receives pieces, then validates items and gaming levels. Conversely, the user loses points of life when a goal is not achieved.

Habitica therefore offers an original way to boost its productivity, provided you are open to the fun dimension of the application.

Asana

Asana is a team -oriented planning tool. More specifically, it is designed to optimize the progress of tasks involving several people. The ASANA application and website allow you to create project plans with color codes corresponding to various progression statutes and to allocate deadlines and managers to each mission.

Overall, Asana is appreciated by companies for its flexibility and the fluidity of its interface. The tool brings a graphic dimension to project management and thus improves the productivity of all the members of a team.

Notion

Concept is a recent application for taking notes and organization of databases. It is more and more popular by professionals because of its great flexibility. Concept offers pre-established to-do lists formats, but the most experienced users can format their own databases in order to add more precise attributes to their lists of tasks.

In this case, the TO-DO LIST communicates with other databases of the concept tool (for example, the list of suppliers of companies can represent a database in its own right). With a concept, the creation of a dedicated database makes it possible to integrate one or more persons responsible for the project, to associate a mission in particular with an overall project, or to connect this database to a category.

In summary, concept is a very interesting device for professionals. It requires a certain time of handling, but represents a saving of time and productivity while going well beyond the simple realization of to-do lists.

Things

Things is the task planning application for iOS users. It is available on all Apple products. Very simple in terms of interface, it is nevertheless a complete tool. Things makes it possible to sort the different missions, to classify them in categories themselves defined by the user and to integrate them into several different calendars, on the short and the long term.

The main advantage of Things lies in a peculiarity of the Apple operating system: synchronization on all user devices.

NOWDOTHIS

Nowdothis is the simplest application of this selection. Accessible online, it allows a task approach by task. First, the user between his list of tasks in the order in which he wishes to perform them. Then, it only remains for him to press “Ready” to see the corresponding mission in large on its screen. As soon as this task is finished, it can click on the “Done” button and Nowdothis reveals the following task and so on.

In summary, NOWDOTHIS is an interesting application to get into the habit of respecting to-do lists.

Wrike

Wrike is an advanced task planning tool. Like many to-do lists applications, it is turned to the project project with the possibility of shaping personalized work flows. This is a flexible device: Wrike is indeed very simple, but includes multiple options to design Gantt diagrams or apply the GTD method.

To go further, download this free e-book and find out how to gain productivity.

Original publication November 4, 2021, update on January 20, 2023